ACCESS CONTROL SOFTWARE FOR CLUBS
In a club, there are several types of access control to carry out: that of its members to certain control points on a daily basis, or specific events.
In addition, there are occasional visitors who must be assigned temporary cards of visits that grant access permits to certain control points. Bikubo offers you tools to manage this.
Tools we offer for managing access to clubs
With bikubo you can generate fully customizable cards with your design, to which you can add a QR code or other control element, such as NFC cards.
We put at your disposal the following tools, which together, greatly facilitate management, reducing the time spent, operating costs and problems that may arise:
Membership cards
You can distribute cards to your users, so that they can have access to your venue, depending on the permissions that you establish: access specific days of the week, for specific events, or by time slots, among other options.
You can set different categories of cards, so that each category has ones Different access permissions if necessary.
You have on your intranet, a card category management system and each card in yes, in addition to access statistics.
Online ticket sales platform
For specific events your club plans to host, you can create a sales form with our platform in a simple way. Make ticket sales forms with bikubo, they have a series of functionalities that may be interesting to you.
- You can add the fields you need.
- Our forms allow to establish the sale of tickets for several dates, setting different prices by days of the week, or by dates, in addition to being able to configure the maximum capacity allowed. The buyer of the ticket will only have valid access for the selected date, or, if you indicate that he can access any day, it will be enabled for that form.
- Get in touch with us, and after seeing your needs, we will indicate the commission we charge.
- Contact us to discuss the fees we set depending on the situation you present to us.
Waiting list management
Bikubo has a waiting list management tool, useful for events where there are to make a selection among the people who apply for registration. Thus, the registration of an attendee to the event it can be direct, or go to a waiting list that after validation by the organizer, becomes final, sending the corresponding communication emails from each state.
On our platform you can also directly register waiting lists, which even they can be reusable for later events.
Acceptances or denials of people registered on the waiting lists can be made individually or massively.
Individual or mass mailing of electronic tickets to attendees
The administrator has in his intranet modules for individual sending by email, Whatsapp or SMS to event attendees. You can also send in bulk by uploading an Excel file via email or SMS to attendees. This way you can easily and quickly send tickets to your attendees.
Establishment of access control points
All the tickets and cards that you generate with bikubo can have a QR or a barcode enabled, to serve as an individualized access control element.
Our access control system allows a very parameterizable configuration, which allows to adapt to many of the needs of our customers. A series of functionalities that we offer are described below:
- You can add for each festival, as many checkpoints as you need, and select for each ticket category, if you have access to each added checkpoint. Examples of checkpoints can be: Gate A, VIP area, bus, consumption at the bar,... Thus, you can establish for a VIP Category, that the tickets associated with it, can be validated your access in the VIP area, bus and a drink at the bar.
- For each control point there are different parameters that we allow to configure: the number maximum validations allowed, set validation dates allowed, as well as time slots, and you can also set invalid validation dates.
- The option to allow or deny validation at a checkpoint is also enabled, whether or not certain access validation conditions are met at other control points. For example, disallow validation of a drink at the bar if access to door A has not been validated before. Another example could be, not allowing validation of access at gate B, if it has been validated before at gate A.
- Another configuration of the access validations is to consider the sum of the validations by groups, in such a way that a maximum number of groups can be allowed. For example, if there are 5 access doors to an event, access can be enabled users for the 5 doors, and configure that only one validation is allowed for all of them.
- It is possible to configure validation of checkpoints, such as input and output. This will allow you to control the capacity at all times. If you select the input validation option, and there is someone already inside with the QR, the system will show an error indicating this detail, and if you select the exit validation option, and there is someone outside with the QR, the system will also show an error indicating this detail.
- You can view the number of validations performed at any time, for each point of control. You can also share a link in case you need more people to be aware of this data.
Access control validation systems
We adapt to the different situations that may arise, especially in terms of the number of attendees there may be for a festival and the internet coverage conditions for access validation. Therefore, you have validate the access of attendees with bikubo, from different control systems.
- First of all, a first app is uploaded to the Android and iOS repositories, which allows you to use the camera of the mobile devices to read the QR code. It is a very simple and fast solution. On the administrator's intranet there is a username and password, and with the user login, you can start scanning the attendees.
- Secondly, we have another app uploaded to the Android and iOS repositories, which allows you to connect barcode or QR code readers via bluetooth, and a very fast reading is achieved that is very useful for events that have a high turnout of attendees, and helps prevent the formation of large queues. With this system you have a professional reading device at a very affordable price.
- Thirdly you can open a web link in a browser on a computer (you get on the administrator's intranet), and that after pairing barcode or QR readers via Bluetooth or cable, very fast reading. It is also very useful for events that have a high influx of attendees.
- If you have access turnstiles at your festival, or you want us to install them, we can also set up access for you so that they can check the access against our databases.
- An important aspect is that you can control the access of attendees to your event, with or without internet connection. To work without an internet connection, the tickets are previously downloaded to the database controller device, by pressing a simple button at some point when you have a connection, and the rest of the time, you will be able to work without an internet connection.
Integration in your online sales platform, of our system for sending tickets and their subsequent validation.
If you already have your own online ticket sales system, and what you need is automation To send our tickets directly to the buyer, we have an API that can be integrated into your Woocommerce platform or Shopify.
After each operation on your platform, you can communicate with ours and certain actions are carried out.
Do you want to test the system?
If you are part of the team of a club in which you see it necessary to use our platform, ask us for a quote, I'm sure it will suit your needs.
