ACCESS CONTROL SOFTWARE FOR SPORTS EVENTS

There are many types of sporting events to manage, and in all of them it is essential control two components: the registration or acquisition of tickets, and access control. bikubo offers you tools to solve both issues.

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Tools we offer for managing access to sporting events

With bikubo you can generate fully customizable tickets with your design, to which you can add a QR code. bikubo offers a comprehensive system for managing the sale of tickets for a sporting event. We put at your disposal the following tools, which together, greatly facilitate management, reducing the time spent, operating costs and problems that can be generated:

Printing of physical tickets, with individualized QR codes for each ticket.

The tickets you generate with bikubo can have a number (single or double) and a QR code. Add a QR code with bikubo to your printed tickets adds a series of functionalities, with which you can improve the management of your events.

  • Makes your tickets unfalsifiable. Each QR has unique information, and no two tickets with two QRs are the same. In this way, if someone makes a copy of a ticket, only one person will not be allowed to enter the event. owner of that QR.
  • You can avoid the resale of tickets, since in the control of access to the event you can show the data associated with the owner of the ticket. Our system also allows that if a person cannot attend the event, you can reassign the ticket to another person.
  • You can make your tickets nominative with our printed ticket sales system. Scan the QR with our system, and enter the attendee data.
  • You can avoid the resale of tickets, since in the control of access to the event you can show the data associated with the owner of the ticket. Our system also allows that if a person cannot attend the event, can reassign the ticket to another person.
  • Get sales statistics for printed tickets.
  • Overrides lost printed tickets.
  • Add remarks to each ticket, or to one or more sets of tickets, so that in the moment of access to the event, that information is shown to the validator.
  • You can make the QR code customizable, redirecting after scanning it to a web page (for example to fill in a form), this being compatible with the functionalities indicated above.

Online ticket sales platform

Create a sales form with our platform in a simple way. Make sales forms of tickets with bikubo, they have a series of functionalities that you may find interesting.

  • You can add the fields you need.
  • Our forms allow to establish the sale of tickets for several dates, setting different prices by days of the week, or by dates, in addition to being able to configure the maximum capacity allowed. The buyer of the ticket will only have valid access for the selected date, or, if you indicate that he can access any day, it will be enabled for that form.
  • Get in touch with us, and after seeing your needs, we will indicate the commission we charge.
  • Automatic sending of proof of attendance.

Sales through bikubo affiliates

If you are an event organizer, and you want to increase sales and have a greater reach to potential attendees to your event, with bikubo's affiliate system you can achieve both goals.

It does not involve any additional cost if you do not have sales, since You only pay the price you set for each sale, no surprises.

With the bikubo affiliate network you can access some attendees to your event quickly, since by registering for the event with its pertinent form, directly is displayed to the affiliate network. It is simple and immediate.

Affiliates will be responsible for promoting the registration to your event in their environment, and through social networks.

Waiting list management

Bikubo has a waiting list management tool, useful for events where there are to make a selection among the people who apply for registration. Thus, the registration of an attendee to the event it can be direct, or go to a waiting list that after validation by the organizer, becomes final, sending the corresponding communication emails from each state.

On our platform you can also register waiting lists directly, which even they can be reusable for subsequent events.

The acceptances or denials of the people registered in the waiting lists can be made individually or massively.

Public Relations Management System

We offer you a sales control system for public relations or points of sale, which will allows you to assign or remove tickets to them, both printed and electronic.

In addition, you can add distributor managers to the system to help you with this management. We describe a series of functionalities related to this public relations management system:

  • Add as many ticket dispensers as you need. With the registration of the distributor, a user is generated and password, so that it can access your intranet and perform the operations it requires.
  • You can indicate to the system the numbering of the printed tickets that have been assigned to each distributor (for example, for the 'GENERAL' category, tickets numbered 100 to 150 are assigned to the point of sale A).
  • The distributor scans the assigned tickets with our app before selling them (it does not require a username and password to log in to the app), and they would already appear as sold in the system. Besides, at this time you can collect data from the assistant. This scan does not affect the access validation system to the subsequent event.
  • The system for assigning electronic tickets to distributors is very simple to do. Simply indicate in your administrator intranet, for the ticket category to assign, the ticket number you want to add to the distributor. The assignment is immediate, and the distributor, in his intranet, you can send the ticket to the assistant by email, sms or whatsapp.
  • If you feel you should take tickets from a dealer, you can do so the same way you assign them, only you select the option to remove, and indicate the number of tickets to remove.
  • Our system shows you the sales statistics at all times, and indicates the allocation of tickets that there are at all times by distributors.
  • Register the heads of distributors you need. these can help you to carry out the management of distributing tickets between the points of sale, since you can enable them to give register distributors, and later distribute tickets among the distributors that depend on them.
  • So you assign tickets to each distributor manager, and he can assign them to the distributors of him, or assigns as administrator tickets to the distributors. Both systems are compatible.
  • It is also possible that the payments that have been made are indicated to the system each distributor to his boss, or to the administrator. This accounting facilitates the control of the collections of the sales by distributors.
  • The system allows you to cancel tickets (both printed and electronic) associated with each distributor, in case you require it (for example in cases of loss of printed tickets).

Individual or mass mailing of electronic tickets to attendees

The administrator has in his intranet modules for individual sending by email, Whatsapp or SMS to event attendees. You can also send in bulk by uploading an Excel file via email or SMS to attendees. This way you can easily and quickly send tickets to your attendees.

The distributor heads that you enable to do so, can also send in bulk with the Upload of an Excel file by email or SMS to attendees.

Membership cards

You can distribute cards to your users, so that they can have access to your venue, depending on the permissions that you establish: access specific days of the week, for specific events, or by time slots, among other options.

You can set different categories of cards, so that each category has ones Different access permissions if necessary.

You have on your intranet, a management system for card categories and each card in yes, in addition to access statistics.

Control of sales made

It is important for an event organizer to control the number of sales that are performed for each ticket category. For this we offer different functionalities:

  • There is a panel of sales statistics by dates and by distributors, for each ticket category. Can you view the statistics, or download them in Excel files.
  • There is a parameter in the intranet of each category that allows you to indicate the maximum number of tickets to distribute for each category, which includes both online sales and sales per distributor, so that when reaching that number, no more sales are allowed.
  • For online sales forms, you can set the maximum number to sell for each category.
  • You can assign distributors the maximum number of tickets to distribute from each category.

Establishment of access control points

All the tickets and cards that you generate with bikubo can have a QR or a barcode enabled, to serve as an individualized access control element.

Our access control system allows a very parameterizable configuration, which allows to adapt to many of the needs of our customers. A series of functionalities that we offer are described below:

  • You can add for each festival, as many checkpoints as you need, and select for each ticket category, if you have access to each added checkpoint. Examples of checkpoints can be: Gate A, VIP area, bus, consumption at the bar,... Thus, you can establish for a VIP Category, that the tickets associated with it, can be validated your access in the VIP area, bus and a drink at the bar.
  • For each control point there are different parameters that we allow to configure: the number maximum validations allowed, set validation dates allowed, as well as time slots, and you can also set invalid validation dates.
  • The option to allow or deny validation at a checkpoint is also enabled, whether or not certain access validation conditions are met at other control points. For example, disallow validation of a drink at the bar if access to door A has not been validated before. Another example could be, not allowing validation of access at gate B, if it has been validated before at gate A.
  • Another configuration of the access validations is to consider the sum of the validations by groups, in such a way that a maximum number of groups can be allowed. For example, if there are 5 access doors to an event, access can be enabled users for the 5 doors, and configure that only one validation is allowed for all of them.
  • It is possible to configure validation of checkpoints, such as input and output. This will allow you to control the capacity at all times. If you select the input validation option, and there is someone already inside with the QR, the system will show an error indicating this detail, and if you select the exit validation option, and there is someone outside with the QR, the system will also show an error indicating this detail.
  • You can view the number of validations performed at any time, for each point of control. You can also share a link in case you need more people to be aware of this data.

Access control validation systems

We adapt to the different situations that may arise, especially in terms of the number of attendees there may be for a festival and the internet coverage conditions for access validation. Therefore, you have validate the access of attendees with bikubo, from different control systems.

  • First of all, a first app is uploaded to the Android and iOS repositories, which allows you to use the camera of the mobile devices to read the QR code. It is a very simple and fast solution. On the administrator's intranet there is a username and password, and with the user login, you can start scanning the attendees.
  • Secondly, we have another app uploaded to the Android and iOS repositories, which allows you to connect barcode or QR code readers via bluetooth, and a very fast reading is achieved that is very useful for events that have a high turnout of attendees, and helps prevent the formation of large queues. With this system you have a professional reading device at a very affordable price.
  • Thirdly you can open a web link in a browser on a computer (you get on the administrator's intranet), and that after pairing barcode or QR readers via Bluetooth or cable, very fast reading. It is also very useful for events that have a high influx of attendees.
  • If you have access turnstiles at your festival, or you want us to install them, we can also set up access for you so that they can check the access against our databases.
  • An important aspect is that you can control the access of attendees to your event, with or without internet connection. To work without an internet connection, the tickets are previously downloaded to the database controller device, by pressing a simple button at some point when you have a connection, and the rest of the time, you will be able to work without an internet connection.

Collection of information from attendees at checkpoints.

Sometimes it may be necessary for a checkpoint to collect certain information from the wizard. For example, in a marathon race, during the bib delivery it may be interesting to collect information from each athlete to take into account later (such as a medical questionnaire and collecting the athlete's signature).

Then, at that checkpoint, when the athlete was scanned, the form would be displayed on the tablet or mobile, and would fill in the data. The administrator will be able to download all the collected data.

Integration in your online sales platform, of our ticket delivery system and its subsequent validation.

If you already have your own online ticket sales system, and what you need is automation To send our tickets directly to the buyer, we have an API that can be integrated into your Woocommerce platform or Shopify.

After each operation on your platform, you can communicate with ours and certain actions are carried out.

Access control for staff at a sporting event.

There are sporting events in which a lot of organization personnel are involved, or that help with tasks organizational. This is very typical, for example, in football matches, in which the number of auxiliary personnel can reach a thousand.

organization of the same, granting access permissions by zones. With our platform you have tools for it.

Attendee management system, shared with the end customer.

If you are a company that organizes events for clients, and not your own, it is quite common that the client that a co-partition of the client is necessary in certain procedures.

You can share each event with one or more users, so that they can perform certain management simultaneously with you.

  • You can give them permission to view the list of attendees, and to carry out certain procedures on them: modification of data, re-sending of accreditation, modification of access permits to control points, cancellations of accreditations, access statistics per user and other options.
  • You can enable them to register distributors, and then send accreditations among the distributors that depend on them.
  • Accredited users will be able to send massively through excel files, accreditations to attendees.
  • You can share sales statistics and validations with these users.
  • It is also possible that the payments made by each distributor to his boss, or to the administrator. This accounting makes it easier for you to control the collection of sales by distributors.

Do you want to test the system?

Sign up and you have 20 electronic tickets and 10 electronic accreditations to try the system for free. If you have any questions, contact us and you will discover the advantages of our access controls.

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