SALES MANAGEMENT SOFTWARE FOR NIGHTCLUBS
Today there are multiple channels for selling tickets for a nightclub, so There are physical tickets and those sold online, each with different points and forms of sale. The integration of all sales channels is a necessity that at bikubo we work for the correct management of each event.
Tools we offer for sales management for a nightclub
With bikubo you can generate fully customizable tickets with your design, to which you can add a QR code. Bikubo offers a comprehensive system for managing the sale of tickets to a nightclub. we put your available the following tools, which together, greatly facilitate the management, reducing the time employee, operating costs and problems that may arise:
Printing of physical tickets, with individualized QR codes for each ticket.
The tickets you generate with bikubo can have a number (single or double) and a QR code. Add a QR code with bikubo to your printed tickets adds a series of functionalities, with which you can improve the management of your events.
- Makes your tickets unfalsifiable. Each QR has unique information, and no two tickets with two QRs are the same. In this way, if someone makes a copy of a ticket, only one person holding that QR will be allowed to enter the event.
- You can make your tickets nominative with our printed ticket sales system. Scan the QR with our system, and enter the wizard data.
- You can avoid the reselling of tickets, since the data can be displayed in the control of access to the event associated with the ticket holder. Our system also allows that if a person cannot attend the event, they can reassign the ticket to another person.
- Get sales statistics for printed tickets.
- Overrides lost printed tickets.
- Add remarks to each ticket, or to one or several sets of tickets, so that at the time of access to the event, that information is shown to the validator.
- You can make the QR code customizable, redirecting after scanning it to a web page (for example to fill out a form), this being compatible with the functionalities indicated above.
Online ticket sales platform
Create a sales form with our platform in a simple way. Create ticket sales forms with bikubo, they have a series of functionalities that you may find interesting.
- Our forms allow you to establish the sale of the same event for several dates. For example, if every Friday you have a theme party established, you can configure the sale for each Friday, in a single form, and there is also an advanced configuration that allows you to modify the capacity or the price according to the date you indicate. The ticket buyer will only have valid access for the selected date.
- You can add the fields you need.
- You can set conditions so that some fields or others are displayed, depending on the value entered in another field.
- The commissions established for each sale are 1.5% plus 0.35 euros.
- For the Mexican peso currency, the commission is 5% plus 10 Mexican pesos.
- For the American dollar currency, the commission is 5% plus 0.15 American dollar.
Sales through bikubo affiliates
If you are an event organizer, and you want to increase sales and have a greater reach to potential attendees to your event, with bikubo's affiliate system you can achieve both goals.
It does not involve any additional cost if you do not have sales, since You only pay the price you set for each sale, no surprises.
With the bikubo affiliate network you can access some attendees to your event quickly, since by registering for the event with its pertinent form, directly is displayed to the affiliate network. It is simple and immediate.
Affiliates will be responsible for promoting the registration to your event in their environment, and through social networks.
Integration in your online sales platform, of our system for sending tickets and their subsequent validation.
If you already have your own online ticket sales system, and what you need is automation to sending our tickets directly to the buyer, we have an API that can be integrated into your Woocommerce or Shopify platform.
After each operation on your platform, you can communicate with ours and certain actions are carried out.
Public Relations Management System
We offer you a sales control system for public relations or points of sale, which will allows you to assign or remove tickets to them, both printed and electronic.
In addition, you can add distributor managers to the system to help you with this management. We describe a series of functionalities related to this public relations management system:
- Add as many ticket distributors as you need. With the registration of the distributor, a username and password are generated, so that they can access their intranet and perform the operations they require.
- You can indicate to the system the numbering of the printed tickets that have assigned to each distributor (for example, for the 'GENERAL' category of the 'Concert Duo' Event, the tickets with numbers 100 to 150 are assigned to Mike).
- The distributor scans the assigned tickets with our app before sell them (it does not require a username and password to log in to the app), and they would already appear as sold in the system. In addition, at this time you can collect data from the assistant. This scan does not affect the validation system of access to the subsequent event.
- The system for assigning electronic tickets to distributors is very simple to do. Simply indicate in your administrator intranet, for the ticket category to assign, the ticket number you want to add to the distributor. The assignment is immediate, and the distributor, in his intranet, you can send the ticket to the attendee by email, SMS or WhatsApp.
- If you think you should take tickets from a dealer, you can do so in the same way that you assign them, only that you select the option to remove, and indicate the number of tickets to remove.
- Our system shows you the sales statistics at all times, and indicates the allocation of tickets that there are at all times by distributors
- Register the heads of distributors you need. these can help you to carry out the management of distributing tickets between the points of sale, since you can enable them to give register distributors, and later distribute tickets among the distributors that depend on them.
- So you assign tickets to each distributor manager, and he can assign them to his distributors, or assign tickets to distributors as an administrator. Both systems are compatible.
- It is also possible that the payments that have been made are indicated to the system each distributor to his boss, or to the administrator. This accounting facilitates the control of the collections of the sales by distributors.
- The system allows you to cancel tickets (both printed and electronic) associated with each distributor, in case you require it (for example in cases of loss of printed tickets)
Individual or mass mailing of electronic tickets to attendees
The administrator and distributors have individual shipping modules on their intranet by email, Whatsapp or SMS to the attendees of the event. You can also send in bulk with a file upload Excel via email or SMS to attendees. This way you can easily and quickly send tickets to your attendees.
Distributor bosses that you enable can also send in bulk with uploading an excel file by email or sms to attendees.
Customer cards
You can distribute cards to your users, so that they can have access to your venue, according to the permissions you establish: access specific days of the week, for specific events, or by time slots, among other options.
You can set different categories of cards, so that each category has different access permissions if necessary
You have on your intranet, a management system for card categories and each card itself, in addition to access statistics.
Control of sales made
It is important for an event organizer to control the number of sales that are performed for each ticket category. For this we offer different functionalities:
- There is a panel of sales statistics by dates and by distributors, for each ticket category. You can view the statistics, or download them in Excel files.
- There is a parameter in the intranet of each category that allows you to indicate the maximum number of tickets to distribute for each category, which includes both online and offline sales sales per distributor, so that when reaching that number, no more sales are allowed.
- For online sales forms, you can set the maximum number to sell for each category.
- You can assign distributors the maximum number of tickets to distribute from each category.
Establishment of access control points
All the tickets and cards that you generate with bikubo can have a QR or code enabled of bars, which serves as an individualized access control element.
Our access control system allows a highly parameterizable configuration, which allows adapt to many of the needs of our customers. Below is a description of a series of functionalities that we offer:
- You can add for each event, as many control points as you need, and select for each ticket or card category, if you have access to each added checkpoint. Examples of checkpoints they can be: Gate A, VIP area, bus, bar consumption,... So, you can establish for a VIP Category, that the tickets associated with it, can be validated for access in the VIP area, bus and a drink at the bar.
- For each control point there are different parameters that we allow to configure: the maximum number of validations allowed, establish a validation period, some validation dates allowed, as well as time slots or days of the week, and you can also set dates that are not allowed for validation.
- The option to allow or deny validation at a point is also enabled control, whether or not certain access validation conditions are met at other control points. For example, don't allow the validation of a drink at the bar if access to door A has not been validated before. Another example it may be, not allowing access validation at door B, if it has been validated before at door A.
- Another configuration of the access validations is to consider the sum of the validations by groups, in such a way that a maximum number of groups can be allowed. For example, if there are 5 access doors to an event, User access can be enabled for the 5 doors, and only a single validation can be configured for all of them.
- It is possible to configure validation of checkpoints, such as input and output. This will allow you to control the capacity at all times. If you select the input validation option, and there is someone already inside with the QR, the system will show an error indicating this detail, and if you select the exit validation option, and there is someone outside with the QR, the system will also show an error indicating this detail.
- You can view the number of validations carried out at any time, for each check Point. You can also share a link in case you need more people to be aware of this data.
Access control validation systems
We adapt to the different situations that may arise, especially in terms of the number of attendees that may be for an event and the internet coverage conditions for access validation. Thus, You have different control systems to validate the access of the attendees with bikubo.
- In the first place, a first app is uploaded to the Android and iOS repositories, which allows use the camera of mobile devices to read the QR code. It is a very simple and fast solution. In the administrator's intranet there is a username and password, and with the user's login, you can start scanning the attendees.
- Secondly we have another app uploaded to the Android and iOS repositories, that allows you to connect barcode or QR readers via bluetooth, and a very fast reading is achieved that It is very useful for events that have a high influx of attendees, and helps prevent the formation of queues. large. With this system you have a professional reading device at a very affordable price.
- Thirdly you can open a web link in a browser on a computer (it is obtained on the administrator's intranet), and that after pairing barcode or QR readers via bluetooth or by cable, a very fast reading is achieved. It is also very useful for events that have a high influx of attendees.
- If you have access turnstiles in your premises, or you want us to install them, we can also We can configure your access so that they can check the access against our databases.
- An important aspect is that you can control the access of attendees to your event, with or without internet connection. To work without internet connection, tickets are previously downloaded to the internal database of the controller device, by pressing a simple button at any time when you have connection, and the rest of the time, you can work without an internet connection.
Do you want to test the system?
Sign up and you have 20 electronic tickets and 10 electronic accreditations to try the system for free. If you have any questions, contact us and you will discover the advantages of our access controls.
