WHAT IS THE BIKUBO-COUNTER APP?

bikubo-counter is the bikubo.com app that allows event organizers to manually control access capacity without having to scan QR codes.

To easily control capacity with buttons to add and subtract attendees, download the bikubo-counter app.

Features of bikubo-counter

Free, only for being user of bikubo
Log in with your username and password (unique for every registered user of bikubo.com)
Without big hardware investments. For every smartphone or tablet, Android or iOS.
Easy to use
Multidevice. Many point of access can be managed simultaneously.

Access control. Scan or type the locator. Whatever the way it is easy and safe.
Offline. Without using WiFi or 3/4G.
Modular. With an adaptable menu according to the user needs.
Multi-user. You can add different users to manage each checkpoint.
Statistics. Control the event data.

Simple operation

Step 1: Download the app
Step 2: Register or log in with your username and password

Step 3: Register an event with the checkpoints you need to control
Step 4: Go to the counter screen and add or subtract attendees to the checkpoints.

Detailed explanation of the app

The bikubo-counter app is developed for manual capacity control at events. It has simple features that allow for capacity control, but there are also other advanced features that provide versatility to adapt to different capacity control situations. We explain the app configuration below.

The first thing you need to do is register as a user on the bikubo.com platform. You can register directly in the app or on the website. The registration email must be confirmed, as it will be used to perform operations on the bikubo intranet. This intranet allows you to configure advanced event management settings and features, as described on this website.

You can always recover your username and password by entering the email address you entered when you registered on the username and password recovery page. The email address and password you entered also serve as your login credentials for the intranet.

Once registered, you must log in with your username and password.

Once logged in, you must register a new event.

CREATION OF A NEW EVENT

Events have associated checkpoints at which capacity is controlled. Therefore, you must register the events and the necessary checkpoints on the platform for each event.

The screen displays the option to enter the following data:

Title: Mandatory text that will be used to identify your event in the different listings.
Start date: Required field used to inform the system of the event's start date. This field is for informational purposes only.
End date: Optional field to indicate to the system the end date of the event. For informational purposes only.
Schedule: An important required field that allows the system to generate statistics based on the time you select.
Checkpoints: It is mandatory to include at least one checkpoint associated with the event. It can correspond to different access gates, or you can establish for each checkpoint what you want to control (men, women, animals, objects, repeated events to control, etc.)

For each checkpoint the following is requested:

Name: Mandatory text that will be used to identify the checkpoint in the different lists.
Set the maximum capacity: Optional field. If you set a maximum capacity, the counter will display a circle indicating the progress achieved. If the capacity is exceeded, the counter will turn red. The system will allow you to continue counting even if the capacity is exceeded.
Counter password: Optional field. You can enter a password so that viewing the capacity at this checkpoint requires entering it. If the password is entered incorrectly, it will not display the capacity nor will it allow the user to increase or decrease it. You can change this password later, and the change will require users to enter their password again.
Edit password: Optional field. You can enter a password so that if the user wants to change the current or maximum capacity, they will be required to enter a password. If the password entered is incorrect, the change will not be made. You can later change this password, and the change will require users to enter their password again if they want to change the capacity.

LIST OF ACTIVE EVENTS

This screen displays the list of active events, which can be accessed through capacity control.

For each event in the list, the following options can be performed:

See statistics: Capacity statistics are displayed by date and time slot, as well as access statistics compiled by validators for each checkpoint. The data is downloaded in an XLSX file.
See event details: The various checkpoints associated with the event would be displayed. The current capacity is shown for each checkpoint, and you can also modify the checkpoint configuration (name, maximum capacity, and passwords) and delete it.
Edit event data: You can change the title, start and end dates, and schedule.
You can add a new checkpoint to the event, adding the same fields as in the event registration and checkpoint.
The event can be archived, so that it stops displaying in the counter and in the list of active events, but the event is not deleted and can be located in the list of archived events, allowing you to view statistics and reactivate it if necessary.
Finally, the option to delete the event is enabled, stopping it from being displayed in the app.

LIST OF ARCHIVED EVENTS

This screen displays a list of archived events. These events are no longer displayed in the counter, but from here you can view statistics and checkpoint data.

You can reactivate the event, so that it will be displayed again in the list of active events and in the counter.

Finally, the option to delete the event is enabled, stopping it from being displayed in the app.

View statistics: Capacity statistics are displayed by date and time slot, as well as access statistics compiled by validators for each checkpoint. The data is downloaded in an XLSX file.
See event details: The various checkpoints associated with the event would be displayed. The current capacity is shown for each checkpoint, and you can also modify the checkpoint configuration (name, maximum capacity, and passwords) and delete it.
Edit event data: You can change the title, start and end dates, and schedule.
You can add a new checkpoint to the event, adding the same fields as in the event and checkpoint registration.
Archiving the event allows it to no longer be displayed in the counter and in the list of active events. However, the event is not deleted and can be located in the list of archived events, allowing you to view statistics and reactivate it if is necessary.
Finally, the option to delete the event is enabled, stopping it from being displayed in the app.

NEW VALIDATOR

At bikubo, we know that several people may be required to control the capacity of an event, and since we need to control which actions can be performed by which people, we have enabled the role of a validator so that each user can perform certain functions as appropriate.

A validator username/password can be used by several people at the same time, each with their own mobile phone. This involves setting up a profile with specified capacity control permissions. For example, if there are four people at a gate, the same validator user can be used for those four people (each with their own mobile phone and the app installed), and what is being controlled is the capacity from that gate.

A validator does not have access to the options for adding new events, nor can they view lists of active or archived events. They only have access to the counter module to control capacity, and will control checkpoints according to the permissions granted by the administrator.

The event administrator is the user who has registered on the platform with their email and password and has accessed the app. This administrator is the only user who can add, archive, or delete events and associated checkpoints, add or remove validators, and configure their access.

The administrator, when registering a validator, can set the following configurations:

Identification title: Enter some text that allows you to identify the validator, so you can easily identify them in the statistics and the validator list.
Enable access control for new checkpoints: If you enable this option, each time a new checkpoint is added, whether for active events or new events, this validator will be automatically enabled to perform the count. If this option is not enabled, this validator must be specifically enabled for each new checkpoint.
Enable the Change Capacity button: If you enable this option, this validator will be shown the option to change the current capacity and the maximum capacity reached. Even if the validator is enabled, if the checkpoint has been configured with a password, the validator must enter a valid password to change the capacity. If this option is not enabled, the button to change the capacity for any checkpoint will not be shown to this validator.
Enable, from the list of events and checkpoints, the ones you want the validator to be able to control capacity for.
Once you enter the data and click Save, the system generates a username and password that will be displayed in the validators list.

LIST OF VALIDATORS

The active validators that the administrator has added to the platform will be displayed. For each validator, the following are shown:

Identification title
Username and password to access the app. To see the password, click on the eye next to it.
Displayed if the validator is allowed to edit the capacity of the checkpoints.
Displays whether, when the administrator creates a new checkpoint, the validator is automatically allowed to control the capacity of that checkpoint.
View statistics: For each event, the current capacity controlled by that validator for each checkpoint is displayed, in data download mode in an XLSX file.
You can view the events and checkpoints currently enabled for capacity control.
You can edit the validator settings by modifying the configuration you created when you registered. You can also modify the validator access password here.
You can delete the validator. This way, you won't have access to the app with your profile.

COUNTER

This is the module enabled to control the capacity of checkpoints. It initially consists of two drop-down menus. The first is for active events, and the second is for checkpoints.

So, first, you must select the event for which you want to perform capacity control, and then select the control point or the All option.

If you select a checkpoint from the list, the first thing the system does is check if a password has been set to display the data. If one has been set, it will be requested. If no password has been set, or if the requested password has been entered correctly, the following will be displayed in large letters below:

Identification title
Button to enable the Count Offline Only option. If this option is enabled, pressing + or - adds or subtracts one, but on that device, not on the server. This is very useful if you don't have a good internet connection, or you want to perform a count without sending it to the server. You can then send the data to the server to be updated, sending the information of how many times the + and - buttons have been pressed, and the resulting number to be added or subtracted from the existing count on the server.
Button to update the capacity. Clicking this button updates the capacity value in case other validators have added or subtracted attendees. Since there may be multiple users controlling the capacity at that checkpoint, clicking this button displays the current capacity, which may or may not be the same number as the previous one.
The current capacity, in large print.
If a maximum capacity has been set for the checkpoint, and the current capacity is equal to or greater than the maximum, the current capacity is displayed in red.
If a maximum capacity has been set at the checkpoint, a progress circle would appear below, showing the current capacity percentage of the maximum allowed.
The maximum capacity reached and the maximum capacity allowed would be displayed below (if a maximum capacity has been set for the checkpoint).
Below are the + and - buttons, which will be used to add or subtract one from the current capacity.
Finally, the Change Capacity button is displayed below. When you click it, a pop-up window opens with the current capacity and maximum capacity reached, and if you have a password set, a text box is also displayed for entering it. Entering this information allows you to modify the current capacity and the maximum capacity reached. This is very useful, for example, in cases where the event is repetitive and you intend to start from scratch.

If you select the ALL option within the checkpoint options in the list, the information indicated for each checkpoint is displayed, but in a smaller format, and in horizontal layers, with each layer corresponding to a checkpoint.

COUNTER LIST PAGE

Clicking this option in the side menu opens a browser with the current total capacity for the different events, and allows you to click on each event to see the current capacity details at each checkpoint.

BIKUBO INTRANET PAGE

Clicking this option in the side menu opens a browser with the access page to the bikubo.com intranet. Log in with the email and passwords entered during registration. You can change your app password on this intranet.

A multitude of configuration options and advanced features are also available for event management. It can also be accessed from a computer or laptop to perform some functions.